Terms of Service

This page describes the terms and conditions for purchases made from Protea Wines Japan.

Regarding purchases from our E-Commerce site, please see the separate Conditions of Use and Shipping & Returns pages of the E-Commerce site.

Latest Update: 5th July, 2019

Legal Age

You must be at least 20 years of age to purchase wine or other alcoholic beverages.

Adult Signature required

By placing your order you have represented to Protea Wines Japan that you are at least 20. All alcoholic beverages that we ship on your behalf must be received and signed for by an adult of legal drinking age; this also includes items shipped out of Japan.

All first time orders on the E-Commerce site will be required to submit proof of age by submitting a birth date in the sign-up form.

Ordering

Time to process a typical order may take up to 1–2 business days prior to shipping. If your order is time sensitive, please inform us (along with a required delivery date) in writing when placing your order.

All orders will be confirmed via email or other means once they have been received. While we aim to prepare an order same day (see below for shipping arrangements), please allow 2 business days for your order to be prepared for shipping. If there may be a delay we will inform you via email or other means.

How to Order

Orders may be placed by telephone or email (see our Contact page), or via our E-Commerce site.

Please note that products in many cases are extremely limited. Protea Wines Japan will not be liable in case we are unable to fulfill your order.

Maximum Credit Card purchase

Credit Card purchases may not exceed a certain amount (approximately 2,000,000 JPY), depending on the credit card processing. If such a limit is reached, any remaining balance can be paid by bank transfer. Please contact us regarding larger purchases.

Cancellation

A cancellation fee of 10% will apply to any order for which payment has been processed, or in the case of payment on delivery has been prepared for shipping.

Custom Orders

If we do not have the item that you are looking for we will gladly go out of our way to order it on your behalf. Please note that all special orders are subject to final confirmation and payment up-front, with no cancellation possible thereafter unless related to the availability of the product.

Payment

Below are the conditions governing accepted payment methods, and granting of receipts.

All prices exclude Japanese consumption tax. Consumption tax will be added as follows: until end of September 2019 the consumption tax is 8%, from 1st October 2019, the consumption tax will be 10%.

Payment Options

Credit Cards

Visa, MasterCard, JCB, American Express, Discover, Diner’s Club and EnRoute cards are accepted, other cards maybe available on request (please contact us).

Note that for selected Visa cards install payment plans are available (please check with your credit card company).

Some cards do not have a security code. In such a case, please enter your payment details with the security code left blank. If you are unable to determine your security code please check with your credit card company.

Note that credit card details are not stored or recorded on the Protea Wines Japan site (part of the PCI-DSS compliance of the E-Commerce pages). They are only used during the processing of the transaction, entered by the user on the credit card processing company’s interface.

Bank Transfer

Transfer to one of our bank accounts, with remittance fee borne by the paying party. Account information to be provided by email or other medium as part of purchasing transaction.

Available accounts are Mizuho Bank, Mitsubishi UFJ Bank, and Japan Post Office.

Cash on Delivery (COD)

The delivery company will collect your payment at the time of delivery. An extra 324 JPY ( 300 plus tax) is charged for this service.

Upper limit for COD orders is 300,000 JPY. Orders above this amount can be split appropriately. If an order cannot be split, then it will be necessary to choose a different means of payment.

Note that for orders requiring splitting, we will require extra time for administrative work. We will give you an estimate of time required, and will contact you once this is completed. Extra charges may also accrue.

Paypal

Account information to be provided by email or other medium as part of purchasing transaction.

Receipt

Payment by Credit Card, Bank Transfer, Paypal

A receipt is issued online, via email or other medium as part of the purchasing transaction if requested by the purchasing party.

For individual orders over 50,000 JPY (54,000 JPY inclusive of tax) a printed receipt will be sent to the purchasing party’s postal address.

Payment by Cash on Delivery

The delivery slip from the delivery company will serve as a formal receipt. Thus, no changes to the delivery address or name, etc., are possible.

Shipping

We ship within 2–4 working days anywhere in Japan.

Unless otherwise specified, you will receive a 10% discount on orders of full case lots of 1 item (not mixed).

Shipping and Delivery Charge

712 yen (660 plus tax) flat rate will be charged per standard box for regular delivery service nationwide. One standard delivery box can hold up to 9,000 ml (750 ml x 12) of wine, depending on the form of bottles, or other limiting factors.

For other box sizes, chosen as appropriate, we will inform you of the rate.

For orders of more than 25,000 yen (net of tax), delivery charge is free, but optional fee for refrigerated delivery (324 JPY inclusive of tax) or cash on delivery (324 JPY inclusive of tax) will be charged separately.

Free Shipping

Shipping charge will be free under the following conditions:

  1. An order total of 25,000 JPY (products net of tax) or greater.
  2. An order containing one or more products marked as “Free Shipping” on our E-Commerce site.

Optional fee for refrigerated delivery (324 JPY inclusive of tax) or cash on delivery (324 JPY inclusive of tax) will be charged separately.

If you cancel part of a your order so that the total product amount net of tax falls below 25,000 JPY, then delivery charge becomes payable.

Packaging

Wines are packed and delivered in a strong thick cardboard box, with size as appropriate. We will choose the most compact box size for the required number of bottles.

For wine of the size other than 750 ml, wines with original box, or other items with unique form, we will choose an appropriate box and packaging.

Note that weight limits apply to parcels, and orders over approximately 18 bottles may need to be split into different boxes.

Refrigerated Delivery Service

From May 1st to October 31st, wines are delivered in a refrigerated truck with controlled temperature of around 3 degree Celsius. An additional fee of 324 JPY inclusive of tax is charged for the service. Customers may choose refrigerated delivery optionally also throughout the year.

Wines cannot be delivered and left in the delivery box unless it has a temperature control.

Wines are vulnerable to the change in temperature. As soon as you receive the items, unpack the box and store the wines in a cool and dry area.

For other goods than wine, we use ordinary delivery.

For other periods of the year, where refrigerated delivery is optional, we cannot accept return of goods with quality issues if the issue is owing to the temperature fluctuation, if you choose not to use refrigerated delivery.

Shipping Arrangements

Everyday shipping (excluding End of year/New year holiday season).

  • Orders received by 9:00 AM: normally be processed for same-day shipping.
  • Orders received thereafter: normally processed for following-day shipping.

If processing is expected to take longer than the above schedule, we will inform you.

Earliest Time of Delivery by Prefecture
Following morning: Akita, Iwate, Miyagi, Yamagata, Fukushima, Niigata, Toyama, Ishikawa, Fukui, Ibaragi, Tochigi, Chiba, Saitama, Tokyo, Kanagawa, Yamanashi, Shizuoka, Aichi, Gunma, Nagano, Shiga, Mie, Kyoto, Osaka.
Following day after 2 PM: Aomori, Nara, Tottori, Okayama, Shimane, Hiroshima, Kagawa.
Following day after 6 PM: Hyogo, Wakayama, Tokushima, Ehime, Kochi.
Two days from shipping: Hokkaido, Yamaguchi, Fukuoka, Oita, Miyazaki, Kumamoto, Saga, Nagasaki, Kagoshima, Okinawa.


Note that for certain areas of Kagoshima, Okinawa (including Amami), Izu, and Ogasawara, delivery may take three days or more.

Delivery Company

Unless specified by the customer, Protea Wines Japan reserves the right to use any delivery company as appropriate, and this may change at the discretion of Protea Wines Japan.

Customers may request particular delivery companies during order processing, and Protea Wines Japan will honour this unless circumstances dictate otherwise, in which case we will inform the customer and negotiate a suitable replacement.

Cancellation and Changes

Below are the conditions governing cancellation or orders, changes to orders, and return of items.

Order Cancellation or Change

Prior to Shipping

Depending on the status of the order, the procedure will vary. Please call us during our office hour as soon as possible. Please have your order number handy. If the reason for cancellation or change is not an error of Protea Wines Japan, a service fee may apply.

After Shipping

Orders which have been prepared for shipping (as informed via email or other medium, or order status on E-Commerce site) or already shipped may not be changed or cancelled.

Return or Exchange of Delivered Items

Unopened Bottle

If you receive unordered or damaged item(s), please inform us within 7 days from the date of delivery, and we will replace the item(s) in question. If the items are out of stock, we will give a full refund, and return shipping charges will be paid by us. No service charge will be applied.

We will not accept cancellation, change, refund or returns of any items after 7 days from the date of delivery.

Opened Bottle

Owing to the characteristics of the product, we do not offer replacement or refunds unless the items are deteriorated in quality, and only in the case where refrigerated delivery service was used, and the bottle was opened within 7 days from the date of delivery.

In case the items are deteriorated in quality, and refrigerated delivery was used, we will replace the item in question, and return shipping charges will be paid by us. If the items are out of stock, we will give a full refund. No service charge will be applied.

Caring for Wine after Arrival

Storage

Please immediately store any delivered wine in your wine cellar (at 10–18 degrees Celsius).

Opening the wine

Wine is a living entity, and changes occur naturally within the bottle as part of maturation, including changes in colour, aroma, and flavour, as well as a slow decline in the quantity of liquid. If there is a significant amount of sediment stirred up in the wine, let the bottle stand for a week before opening. Any fungus on the cork is a natural effect, and proof that the bottle was properly stored. Wipe the fungus off carefully.

When opening sparkling wine, ensure that the bottle is held in a safe direction, as the pressure in the bottle may shoot the cork out violently as soon as the metal fastening is loosened.

Security and E-Commerce Site User Registration

Security (TLS Certificate)

Our website and E-Commerce shopping cart pages use TLS (Transport Layer Security, previously known as SSL) certificates issued by LetsEncrypt. Access is only possible via HTTPS (Secure HTTP) which makes use of the TLS certificate to verify the identity of the website to the browser, and encryption for the communication between browser and website.

Ensure that your browser displays a green lock (for Firefox, Safari, Internet Explorer), or a black lock (Google Chrome) in the address bar when accessing site pages.

Recommended Web Browsers for different OSes

  • Windows: Internet Explorer 11, Firefox (latest version), Google Chrome (latest version), Safari (latest version), SeaMonkey (latest version).
  • MacOS: Safari (latest version), Firefox (latest version).
  • Linux: Firefox (latest version), Google Chrome (latest version), SeaMonkey (latest version).
  • Smart phone: iOS11-Safari, Android 4.4-Chrome (any lower versions not supported).

Furthermore, make sure to the following functionality is active:

  • JavaScript
  • Cookies
  • Stylesheets
  • TLS

User Registration

Anybody at legal drinking age can register on the E-Commerce shopping pages of the website for free, and is required to do so or purchasing purposes.

Required information includes name, address, and contact number (see Privacy Policy for details on use of this information). Using your ID allows you to see your previous purchasing history, change or add delivery addresses, contact information, and make use of selected functionality of the shopping cart.

Users can de-register at any time, although order information may be required to be kept for legal purposes (see Privacy Policy for conditions).